During lockdown, we are couriering replacement modems from our Wellington base together with a courier bag for the return of the faulty unit.
The process works like this: the Jump customer contacts the Skinny Care Team on 0800 475 4669 if they have a suspected problem with their modem. The Care Team may be able resolve this remotely, but if they can’t they will refer the customer to our (DIAA) 0800 number (0800 463 422) for Shelley to arrange a replacement.
Shelley takes on the role that Jump partners would normally provide, getting details of the modem (IMEI Number), customer’s name and physical address. She then completes the online Modem Return form to ensure the old modem is delinked from the customer’s account and arranges for a new modem to be sent.
By the time the modem arrives (typically within 2-3 working days), the Skinny Support Team will have actioned the de-linking request and the customer can proceed to set up a new account.
If the customer has a credit balance on their old account, they must contact the Skinny Care team again, after they have their new modem and new Skinny account set up, to arrange for the credit balance to be transferred.
If a customer contacts you, as a Jump partner, directly rather than contacting the Skinny Care Team you are welcome to follow the same steps as
Shelley, i.e. capture the contact details for the customer and the IMEI number of the faulty modem, email these to firstname.lastname@example.org, and complete a Modem Return Form.
One of our Jump partners asked whether we are able to courier modems during the Level 4 lockdown, or whether we had to wait until we move to a lower level. The answer is a definite YES. We (DIAA) are recognised as an essential service provider during Covid lockdowns, as is anyone supplying Jump modems, and we can all continue to operate. Since the latest Covid-19 lockdown was announced on Tuesday 17 August, we have continued to courier modems ordered through our online ‘self-service’ application form.
One partner has reported a problem using our online form where Google was trying to be helpful and auto-filled the form with her details rather than the customer. If I have this right, this can only happen if you enter your own email address in the form – this field is not intended to be the Jump partner’s email but the email of the customer applying for service. If you do get some unwanted auto-filling, try refreshing your browser to get a blank form.
A copy of the form is then sent to this email (for the customer to verify that the details are correct) as well as to us to arrange for a modem to be sent. The modem will be couriered by mid-day on the next workday and should generally arrive the following day.
Our courier partner (NZ Post) has advised that there could be some delays as a result of the surge in the volumes of courier packages during Covid lockdowns; we found that this was the case in the main centres during the 2020 lockdowns, especially Auckland and Wellington.
As at 3:45pm today the ‘stop issue’ notice from yesterday has been cancelled. We have been advised by the Jump team that all the modems issued during the last week or so have now been correctly provisioned for Jump. If partners do find any that have not been provisioned, please use the Modem Returns form to get them reset. I will keep an eye on the Modem Return forms and will raise the issue again with the Jump team if I find more than the odd one or two have not been correctly provisioned.
We thought this issue had been resolved, but partners are still finding modems shipped over the last week or so that have not been provisioned for Jump. I appreciate that this is incredibly frustrating and I have escalated again to the team in the Spark Foundation.
However, until we can be absolutely sure that things have returned to normal please use the process outlined in my previous blog on this matter, i.e. if you discover a modem that has not been provisioned for Jump, please use the Modems Return form to alert the Skinny Support team. The Support Team will arrange for the modem to be reset and provisioned for Jump. As this is a slightly more complex process than simply delinking and resetting, Skinny has asked that the modem not be reallocated for 2 days.
1) Set-up the online account with the customer. Once it’s set up, go into the Dashboard to check if the plans available are Jump or regular 4G Wireless Broadband.
2)If it’s regular 4G Wireless Broadband (not Jump), use the JUMP Modems Return form:
https://www.tfaforms.com/rest/forms/view/4864829 and in the section “Other”, write “Please provision as Jump modem”. In the ‘Broadband number box’ you may enter the SIM ID number instead. The SIM ID is the 17 digit number, starting with 64052…, printed on the outside of the box. Like the IMEI number, this comes with a barcode, so if you have a scanner, this is areal breeze to enter in the form.
3) This generates a case in Skinny’s queue which they can then escalate to their Operations Team.
4) Wait 2 days before re-issuing the modem.
It is clear from an analysis of the ‘faulty modem’ and ‘returned modem’ forms that there are different interpretations of these terms, so here’s my attempt to explain this more clearly.
REUSE: When a modem is returned by a customer, our first objective is to get the modem reset remotely so that it can be reused. So provided the modem:
(1) has not been reported as faulty; or
(2) is not physically defaced or damaged; and
(3) has all its bits (modem, power supply and ethernet cable)
this should be treated as a Modem Return. By completing the Modem Return form, the modem will be reset remotely and become available for re-issue (reuse). You will receive an email confirmation when the modem is reasdy for re-issue, or with other instructions from the Skinny Support Team. This normally happens the same day.
REPAIR: This is what we want to happen when a modem is faulty, and the Skinny Care Team has advised the customer to return the modem to a Jump partner and get a replacement. In this case, Partners should complete a Faulty Jump Modem Returns Form. Our objective is to send the faulty modem for repair; completing the form will result in a courier bag or label being sent to Jump partners for the return of the modem (as an aside, we know some of you have been waiting for some time for the courier bag/label to arrive; we aim to clear the backlog within the next week).
RECYCLE: This is perhaps where most of the misunderstandings are occurring. We are using the term ‘recycle’ to mean that the modems will be disassembled and the various materials separated and then sent for the manufacture of new products. ‘Recycle’ should not be confused with ‘Reuse’. Very old modems or ones that have been physically damaged or defaced, or ones that have parts missing are most likely to be assigned to your recycle box. When you have 5 or 6 modems ready for recycling, get in touch with Shelley (email@example.com or phone 0800 463 422) and she will send you a courier label for the Jump recycler.
Now that is hopefully a bit clearer, a huge thank you to the partners who are following the new modem return processes. Since 5 January 2021, 250 modem return forms have been completed – that’s over $30,000 worth of modems that are able to stay in use. We have also received just under 100 Faulty Modem forms; we have assessed 68% of these as ‘faulty’. The other 32% are either suitable for reuse (and the Return Modem form should have been used) or should be assigned to the recycling box.
The Ministry of Education has recently sent a letter to households with school students who received a fully-subsidised Jump service during the 2020 Covid-19 lockdowns. The letter explains that the offer has been extended for the 2021 school year until December 2021.
Some of these letters have been inadvertently been sent to households who did not require the modem and have already returned it as part of a recovery programme that we have assisted the Ministry with. Please explain to these families that there is nothing they need to do. They will not receive any further letters from the Ministry.
Families who still want to activate their modems are encouraged to contact a nearby Jump partner for assistance. If they bring their modem to you, please support them in the same way that you would for any other new Jump customer (only in this case there is no need to supply a modem).
Families who no longer require the modem are encouraged to return it to a nearby Jump partner; please accept the modem and complete the online MOE Modem Activations & Returns form; we will send you a courier bag to return it to us.
Philip Miles from Auckland Libraries has alerted me to a problem with one of the modem return forms. This one has been created by the Spark Foundation using ‘tfaforms’ and any forms using this platform have been blocked by the Auckland Council ICT Department. Philip suspects that a phisher might have used this platform to penetrate corporate networks and this could be the reason why it has been blocked.
Philip has asked for this particular form to be unblocked, but is advising the Auckland libraries team to use a device off the Council network in the meantime.
Library staff in other Councils might like to check if this form has also been blocked for them and if so, ask their IT team to unblock. The specific form in question is http://tfaforms.com/4864829
Sally Ann Hardwick from Helensville Library raised an interesting point this morning and this made me realise that others might also be confused. Sally had read by blog posts from earlier this week (made my day to know that someone reads them!) and she was following my specific instructions by requesting a Sims courier label to return modems for recycling that had been returned prior to 5 January 2021 (the new procedures date for ‘modem returns’).
However, when I discovered that the returned modem had only been issued on 30 November 2020, I thought this should be managed under our new ‘de-link and reset’ procedures rather than sent for recycling.
So, I think there is a need to revise my instructions to provide more flexibility:
(1) Any returned modems that you are holding (whether they were returned before or after 5 January) and look to be in an OK condition – with packaging, power supply and ethernet cable – should be treated as potentially available for re-issue. You should use the Modems Return form to get the modem de-linked and reset, ready for re-issue.
(2) Any returned modems that are dirty, defaced or have missing parts should be treated as faulty, and you should use the Faulty Modems form.
You might think that Google rules our lives and you might not be that wrong. Certainly for us at DIAA, we simply couldn’t manage programmes like Skinny Jump without Google forms and Google Sheets.
And so, let me introduce you to a new Google Form – MOE Modem Activations and Returns. This is to be used by public Stepping UP partners whenever a customer returns a modem that was supplied by the Ministry of Education (MoE) during the 2020 Covid-19 lockdowns. When schools were required to close as part of our national response to the Covid-19 pandemic, the Ministry of Education made a herculean effort to ensure that students were able to continue their learning from their homes. This involved providing internet connections to households with students, where there were no existing connections. Families were offered a fully subsidised connection for 6 months, which was subsequently extended until the end of February 2021.
Some families received modems that they didn’t need, while others never got around to activating their modems. As the subsidised period comes to an end, the Ministry expects that some families may not wish to retain their internet connection and are seeking assistance from our Stepping UP partner network to recover unwanted modems. We know that some partners have already been receiving these modems.
Families are being encouraged by the Ministry of Education to return any unwanted modems to a nearby Stepping UP partner and we (DIAA) will provide prepaid courier labels for these to be returned to us.
For families who have not yet activated their modems, they can still do this until 31 January 2021 and receive a 6-month subsidy, but time is running out on this option. If you receive any requests for assistance to activate modems supplied by the Ministry of Education, you can help by directing families to the relevant ISP – see list below. Of course if you are a Skinny Jump partner and a family needs help activate their Jump modem, you can use the same procedures as for any other Jump connection.
Ministry of Education – subsidised internet connection providers and modem types:
- Vocus (Slingshot) 0800 892 843: Netcom device (NF18s), TPL link modem
- MediaTribe (Bryte) 0800 890 105: D Link modem
- Spark (fixed line) 0800 733 033: Akadian or Huawei Smart Modem
- Spark (Skinny) 0800 475 4669: Huawei B618
- Vodafone (Farmside) 0800 852 850: Huawei B525
- 2Degrees 0800 544 889: ADM Fritz Box or Huawei B535
- Fusion Networks 0800 368 324: TP Link Archer VR300
- Compass 0800 640 840: D-Link DIR 853 Gigabit or Netcom NF10WV
- Ash Net 0800 274 638: TP Link – Archer C20
So that makes three new Google Forms for 2021:
- Jump Modem Returns Form – to be used whenever a Jump modem is returned or when you have trouble setting up a new Jump modem for a customer. This form is used to de-link the modem from the customer’s Skinny account and reset the modem, ready for re-issue.
- Faulty Jump Modem Returns – to be used when a customer returns a faulty modem and if required, is issued with a replacement modem.
- MOE Modem Activations and Returns – to be used when any modem issued as part of the MOE Covid-19 connection programme is activated or returned.
Thank you to Jo Cocker from Te Manawa Library in Massey Auckland, who was the first to discover a glitch with the new faulty modem process that took effect yesterday. The tiny URL for the Faulty Modem form was linking to an old version of the form; needless to say, this has been fixed. But we do appreciate this sort of feedback. As one of our famous Wellington retailers (LV Martin) used to say “It’s the putting right that counts!”.
So, to summarise the new process:
- Customers must contact the Skinny Helpdesk Care Team (0800 475 4669) if they suspect their modem is faulty; the Care Team will attempt to resolve the fault remotely, but if they can’t, they will advise the customer to return their faulty modem to a nearby Jump partner and pick up a replacement. The Care team will also initiate an internal Skinny process to de-link the faulty modem from the customer’s account (this means that by the time the customer arrives at a Jump partner to get a replacement modem, the modem will already be de-linked and the customer can use their same email to set up a new Skinny account with the new modem).
- For customers who for any reason are unable to visit a Jump partner, e.g. rural location, disability or otherwise house-bound, the Skinny Care Team will log the fault report with DIAA and we will send a return courier bag and replacement modem to them.
- When customers turn up with their faulty modem, Jump partners must complete the Faulty Jump Modem Returns form. There is also a link to this form on the Stepping UP website in the drop down Jump menu.
- Customers must use the same email address to set up a new Skinny account and they will then be able to transfer any unused credit balance on their old account to their new account. Note that customers can only use the same email address after the faulty modem has been de-linked, which is why this process is now automatically initiated by the Skinny Care Team when the fault is first reported.
- There should be no need for partners to email the Skinny Support Team (firstname.lastname@example.org) to make a request for modem de-linking.
- All faulty Jump modems (B315s and B618s) are now to be returned to Telegistics, where efforts will be made to repair them; those that cannot be repaired will be sent to Sims for recycling.
- When DIAA receives a completed Faulty Jump Modem Returns form, we will send a pre-addressed courier label to the Jump Partner for sending the modem to Telegistics. Our goal is to send Telegistics courier labels at least weekly, so if you have more than one faulty return in any week, you can box them and send them together (the courier costs of sending 5 or 6 in a box is less than sending a single modem in a satchel).
- If partners are holding any B315s for recycling, that you received before 5 January 2021, these can still be sent to Sims for recycling. Please contact us on email@example.com and we will send you a Sims label.
Any questions or clarifications about the new process, please contact us at firstname.lastname@example.org